ACUMATICA | 6 MIN READ

What is Acumatica ERP Software?

Discover Acumatica and learn how it can boost efficiency, reduce costs, and drive growth.

Acumatica Software Interface

TABLE OF CONTENTS

Overview

Acumatica is a cloud-based enterprise resource planning (ERP) platform. As an ERP solution, Acumatica consolidates and automates business management so teams can focus on growth.

Acumatica Benefits

  • Cloud platform. Acumatica was built for the cloud, which means data is accessible 24/7 from any device with an internet connection, including mobile devices.

  • Scalability. Acumatica makes it easy for every employee to access the software, and integrates with additional applications. 

  • Limitless features. Acumatica offers a suite of features for every area of operation, allowing organizations to select specific modules and customize their software.

  • Industry expertise. In addition to its General Business module, Acumatica has specialized modules for retail, manufacturing, distribution, and construction.

  • Integration capabilities. With its Cloud xRP Platform, Acumatica seamlessly integrates with the other solutions in a company’s tech stack, including custom tools.

Acumatica Cloud ERP Graphic

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Features

Acumatica offers a robust and customizable solution that includes a wide range of features. You can select the modules that align best with your operations. Acumatica features are dependent upon whichever Acumatica Base System is purchased and implemented. 

All Acumatica Base Systems include financial management capabilities (such as general ledger, accounts payable, and accounts receivable), data monitoring, and process automation. 

More broadly, the features offered by Acumatica for general business purposes fall into six main categories:

Financials

Improve cash flow by speeding up quote-to-cash and automating accounting processes.

  • GL, AP, and AR 

  • Intercompany accounting

  • Cash management

Reporting and Dashboards

Drill down into data with customizable reports and visual analysis tools.

  • Multi-dimensional reporting

  • Data display customization

  • Role-based reporting

Payroll

Simplify payroll activities for accounting and HR teams.

  • Deduction and benefit management 

  • Up-to-date tax rates

  • Payment categories

     

Customer Management

Boost sales with customer relationship management (CRM) capabilities for sales and marketing.

  • Self-service customer portal

  • Sales automation

  • Integrated marketing automation

Project Accounting

Streamline forecasting, budgeting, and execution of business projects.

  • Budget reporting

  • Cost projections

  • Resource management

Mobile

See business data anytime, anywhere, using iOS or Android mobile devices.

  • Real-time access

  • Automatic data synchronization

  • Mobile image upload

Acumatica Reporting

Advanced Modules

In addition to the base capabilities offered by Acumatica’s six main modules, advanced financial, customer management, project accounting, and payroll features are available.

Advanced Financials

  • Global Financials

  • Intercompany Accounting

  • Deferred Revenue 

  • Contracts

  • Fixed Assets

  • Cash Basis Reporting

  • Expense Management

  • AP Document Recognition

Advanced Project Accounting

  • Inventory Control

  • Order Management

  • Shipping Carrier Integration

  • Warehouse Management

  • Project Accounting

Advanced Customer Management

  • Sales Force Automation

  • Marketing Automation

  • Business Card Recognition 

  • Case Management

  • Portals

  • Salesforce Sync

  • Exchange Integration

  • Outlook Add-In

     

Advanced Payroll

  • Expansions Per Additional 10, 50, or 250 Users 

     

Still don’t see the features you need? Acumatica is designed to integrate with third-party solutions that extend numerous capabilities, including the following:

  • Accounts Payable and Accounts Receivable 
  • Asset Management 
  • Budgeting, Requisition, and Approvals 
  • Business Intelligence and Reporting 
  • Collaboration and Communication 
  • Customer Relationship Management 
  • Data Analytics, Migration, and Reporting 
  • Development Services 
  • Digital Agency 
  • Document Management and EDI 
  • Electronic Signatures 
  • Equipment Rental and Maintenance 
  • Expense Management, Payroll, and Human Resources 
  • Finance, Accounting, and Taxes 
  • Inventory, Supply Chain, and Warehouse Management 
  • Shop Floor, Logistics, and Shipping Management 
  • Manual Process Automation 
  • Mobile Tools 
  • Payment Management and Processing 
  • Point of Sales 
  • Productivity Tools 
  • Project Management 
  • Purchase Order and Sales Order Management 
  • Shop Floor Management 

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Industry Editions

While Acumatica is an integrated ERP solution, it offers different levels and functionality depending on your business needs. Users purchase a general or industry-specific Acumatica Base System and customize it to their needs. 

Acumatica offers four industry-specific editions and one general version:

  • General Business – Keep every department connected with advanced features for businesses of all types

  • Retail – Manage point of sale and connect with major ecommerce platforms like Amazon, BigCommerce, and Shopify 

  • Manufacturing – Keep manufacturing operations lean with advanced planning and scheduling, plus bill of materials, routing, and production management tools

  • Distribution – Manage sales orders, purchase orders, and requisitions while keeping your warehouses and inventory organized

  • Construction – Manage service schedules and equipment needs while staying on top of compliance

Acumatica Editions

All five industry-specific editions of Acumatica can be scaled based on company size, offering all the bells and whistles an enterprise company might need or keeping things slim for an SMB:

  • The Small Business edition is built for small companies and includes five named users and one tenant.

  • The Advanced edition is built for mid-sized and growing organizations, ranging from 10 to 250 employees.

  • The Enterprise edition is built for companies with 250 employees or more.

Small Business Advanced Enterprise
Lines per transaction 1,000 2,000 5,000
Serial numbers per document 2,000 7,500 10,000
Web API users 10 30 35
Concurrent web API users 1 3 10
Total concurrent user license ranges 1–10 11–100 101–501+
SaaS data storage 50 GB 100 GB 500 GB


In addition, Acumatica Enterprise Edition’s caps can be increased, though this requires an extra fee for each upgraded feature.

Acumatica Pricing

How Much Does Acumatica Cost?

Acumatica’s pricing offers more flexibility than its competitors when it comes to licensing. Traditional cloud ERPs charge a monthly user cost as part of their subscription models. While Acumatica can be licensed based on named and concurrent users, it also offers consumption-based licenses based on transaction volume and resource usage.  

Acumatica bases its pricing on three variables:

  • 1

    Applications – Acumatica is an ERP suite, which means businesses can select additional modules to implement. More modules result in a higher monthly cost.

  • 2

    Transaction Volume OR Monthly Users – Acumatica allows organizations to pay a monthly cost based on estimated transaction volumes or monthly users and their level of software access.

  • 3

    Deployment – Because Acumatica was built for the cloud, most users deploy the software via a public hosting provider such as Amazon Web Services. All upgrades for these SaaS subscriptions are handled by Acumatica.

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How Long Does an Acumatica Implementation Take?

Traditional ERP solutions can take several months to deploy, especially if organizations require customizations or advanced training. Acumatica boasts a 90-day go-live and aims to complete all implementation phases in less than 3 months.  

Based on Cargas’ experience, 90 days is average for a cloud ERP solution implementation. This is especially true when accounting for communication, potential delays, and customization and testing.

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Acumatica vs. The Competition

Acumatica stands out among ERP systems thanks to its cloud-native platform, unique consumption-based pricing, and high customization flexibility. The pricing model is particularly attractive for organizations with several users and low monthly transaction volume, but the software does offer traditional pricing for businesses with different needs.  

In addition to these benefits, Acumatica’s industry-specific modules for distribution, manufacturing, retail, and construction make it popular with organizations that operate in those fields and need software that will grow alongside them.

Acumatica Comparison Reports

Compare Acumatica with the competition.

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Is Acumatica Right for Your Company?

Choosing the right ERP requires a deep understanding of your organization’s budget, essential features, and long-term growth strategy. As you evaluate your Acumatica Partner learn about how an experienced implementation expert can make all the difference—providing valuable guidance, tailored solutions, and ongoing support to ensure long-term success.

Cargas is proud to be an official Acumatica partner so that we can help organizations purchase, implement, and grow with Acumatica’s powerful ERP software. Contact us today to explore if Acumatica—or another solution—will be the right fit for your company.

Julie Fuller Sales Development Representative

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