The Best QuickBooks Alternatives for Businesses

As your business evolves beyond the capabilities of QuickBooks, selecting the right accounting and ERP software becomes critical to support more complex financial operations and drive growth. Growth presents new challenges for businesses—transaction volumes increase, reporting needs become more complex, and the day-to-day business of reconciling accounts becomes more time-consuming. And, if your business uses QuickBooks, it’s easier than you may expect to outgrow QuickBooks’ capabilities.

Whether you’re a small business ready to upgrade or a mid-sized company seeking robust scalability, there are several excellent alternatives tailored to different needs and industries. If you’ve outgrown QuickBooks and need a new system to accommodate your financial and operational needs, here are five of the top-rated QuickBooks alternatives that you should consider—each offering unique strengths to help you streamline accounting, enhance reporting, and better manage your operations at every stage of growth.

How Much Does Xero Cost?

Xero offers three subscription-based plans with increasing levels of functionality, all priced on a monthly SaaS model that includes unlimited user licenses. The Early plan includes essential features such as limited quotes, invoices, and bills, along with bank reconciliation, bill and receipt capture, short-term cash flow insights, W-9 and 1099 management, and sales tax support. The Growing plan builds on this by offering unlimited quotes, invoices, and bills, making it ideal for businesses handling a higher volume of transactions. At the top tier, the Established plan includes everything in the Growing plan, plus additional capabilities like multi-currency support, project tracking, expense claims, and advanced cash flow predictions—making it a strong choice for more complex or growing operations.

Sage Intacct’s pricing starts at approximately $9,000 per year for a basic package that includes two business user licenses, two business entities, and access to the Core Financial Management modules. However, most organizations typically invest between $15,000 and $35,000 annually, depending on the complexity of their requirements and the number of users, entities, and additional modules needed. Determining the true cost of Sage Intacct can feel overwhelming, but we’ve made it easier. Check out our in-depth Sage Intacct Pricing Guide and use our custom pricing calculator to get a clearer picture based on your specific business needs.

 Pricing is influenced by various factors, such as the size of your organization, the scope of functionalities required, and additional integrations. On average, businesses’ monthly subscriptions range from $70 to $100 per user, with implementation costs averaging around $40,000 to $100,000+. Determining the true cost of Business Central can feel overwhelming, but we’ve made it easier. Check out our in-depth Business Central Pricing Guide and use our custom pricing calculator to get a clearer picture based on your specific business needs.

At its most basic, Acumatica’s annual subscription price for the General Business Edition starts at $6,000 and includes 5 user licenses, 1,000 monthly transactions, and a selection of core financial features. However, most mid-sized businesses will spend $25,000 or more on annual subscription costs, including more users and a higher transaction volume. In addition, implementation costs can range from $60,000 to $100,000+. Determining the true cost of Acumatica can feel overwhelming, but we’ve made it easier. Check out our in-depth Acumatica Pricing Guide and use our custom pricing calculator to get a clearer picture based on your specific business needs.

NetSuite’s pricing varies depending on your business size, number of users, and the modules you need. The base license typically starts at $999 per month, with an additional $99 per user, per month. Add-on modules—such as Advanced Financials, Inventory Management, or Project Accounting—can increase costs further. On average, small to mid-sized businesses spend between $20,000 and $40,000+ per year on their NetSuite subscription. In addition to subscription fees, you’ll also need to budget for implementation. NetSuite implementation costs generally range from $25,000 to $100,000+, depending on the complexity of your business processes, number of modules, integrations, and customization requirements. Because NetSuite is highly configurable, most companies work with a NetSuite partner or consultant to scope the right solution and manage the rollout effectively. A tailored quote is almost always required, but understanding these ballpark figures can help you plan ahead.

It’s easy for a growing business to outgrow small-scale software like QuickBooks, but that doesn’t mean you should let the software hold you back. Whether you’re struggling with limited business insights, your user count is climbing, or you simply can’t access the features you need, now might be the perfect time to upgrade to a more robust financial or ERP system.

Often, businesses outgrow QuickBooks due to a combination of factors—growth in transaction volume, the need for better reporting, or the demand for deeper operational capabilities. That’s what makes finding the right alternative so important—and sometimes challenging. To help narrow your options, ask yourself a few key questions:

• What is your business size?
• How many user licenses will your team need?
• Do you need just accounting features—or a system that also handles operations?
• Are you in a regulated industry with specific compliance needs?
• What other systems (e.g., CRM, inventory, payroll) will need to integrate with your new solution?

Answering these questions will help you determine which QuickBooks alternative best fits your needs—whether it’s a lightweight accounting platform or a full-featured ERP built for scale.